Doors to the open at 7:45am
First matches start at 8:30am
Spectator Fee - $10 (seniors and kids under 13 years of age free)

The following is CRITICAL event information.  PLEASE COMPLETELY READ THE FOLLOWING!!

Here are some important points you NEED to know/follow:

All Athletes

  1. Make sure you know where to park close to the gym so you can be on time. The best parking location is at the North Parkade north of the gym on Student Union Building. A map is located here: http://maps.ubc.ca/PROD/index_detail.php?show=y,y,n,n,n,y&bldg2Search=n&locat1=428&locat2=#showParking

  2. The final schedule has been posted. Please note that we are using a dynamic schedule.  This means that your division time will adjust as we proceed through earlier divisions.  Time changes can often be significant (possibly 30 min) especially if your matches occur after scheduled open divisions.  It is important that all athletes monitor the registration system on their phones or via the on-site TVs and listen for our announcements.  You MUST be responsible for being available for the start of you match.

  3. Everyone MUST wear some type of foot wear when they are not on the mats.  NO BARE FEET WILL BE ALLOWED.  Please do not walk in bare feet in the bathrooms as you’ll bring whatever is living on the bathroom floors onto the mats…Yuck!!

  4. We can not assume responsibility if an athlete doesn’t receive any matches due to athletes not showing up at the event or missing weight and cannot issue refunds for such issues. We will do our best to find you exhibition matches

  5. We CANNNOT move athletes the day of the event due to missed weight cut offs or your competitor dropping our or not showing up.  We have too much to do, it messes up the schedule and impacts the other tasks we need to do to keep the day running smoothly. Please do not ask.

  6. We will not be available to answer emails or phone calls Friday/Saturday due to final set up and the event.  

Kids

  1. PARENTS: please have your children in their Gis prior to arrival at the venue.  This will relieve stress of trying to change prior to check in or weigh in.  Trust us…

  2. The doors to venue will open at 700.  Check in for kids will begin at 745 (starting with Mighty Mites, Pee Wee 1 and 2). After checking in please line up at the gym doors in the order you checked in (youngest kids first).  The doors to the gym will open at 8am and kids should proceed straight to the weigh in tables and then to the warm up mats. We will start calling kids off the warm up mats and into the bull pen at 815.

  3. Kids (up to Juvenile) are allowed a 2lb overweight allowance to allow for scale differences and to prevent weight cutting in kids.

  4. Kids are double elimination, best of three or round robin.  This means all kids should get at least two matches.  For all divisions with 5 or greater kids in it, once a kid loses twice they are out of medal contention and can leave the mat area.  Kids remaining should follow the ring runners’ instructions as to where they should go after their division.

  5. Once divisions are finished, kids should proceed to the medal podium for their medals.

  6. Kids competing in Gi and No Gi should change into their No Gi gear and return to the warm up mats IMMEDIATELY after finishing their Gi division or collecting their medals.

Adults

  1. Adults should be on site 90 mins before their scheduled start time and on the warm up mats 30 mins before their fight time.  If we can start a division early because all the competitors are available we will do so.

  2. Adults scheduled to start between 11 and 12 can weigh in after 9am.  All other athletes can weigh in up to 3 hours before their scheduled start time.

  3. There are no over weight allowances for adult & master athletes and no day of event weight class changes.  You MUST make weight for your weight class or you will be disqualified.

  4. Female divisions are double elimination, best of three or round robin.  This means all women should get at least two matches.  For all divisions with 5 or greater women in it, once an athlete loses twice they are out of medal contention and can leave the mat area.  Athletes remaining should follow the ring runners’ instructions as to where they should go after their division.

  5. All men are single elimination, except for divisions with three athletes (the loser of the first match fights the 3rd athlete with the bye to go to the final). For all other divisions, once you lose once you are finished.  

  6. We reward double bronze so if you are in a division of 4 or less, all athletes medal and the bronze medal winners should proceed to the medal podium and await the silver/gold winners to collect their medals. If you are not at the podium when the gold/silver medal winners arrive you will miss your medals.

  7. For divisions of 5 or greater, athletes that lose and are out of medal contention must leave the competition area.  Bronze medal winners should proceed to the medal podium and await the silver/gold medals winners to collect their medals.

  8. If you win your match, you should return to the appropriate laneway in the competition area as per the instructions of the scorekeeper/ring runner.  Do NOT wait mat side.  We will be looking for you in the laneway for your next match and if you are not there when required you will be disqualified.  DO NOT HANG OUT MAT SIDE.

  9. If you medal you have the option of going into the open and MUST sign up at the medal podium.  If you do NOT sign up when you medal you will not be able to sign up later. If you sign up and change your mind about competing, please inform us so we can withdraw you from the open and proceed without you rather than waiting for you to show up.